7 Questions to Help you Simplify & Focus on What Matters Now !!!

“Don’t be fooled by the calendar. There are only as many days in the year as you make use of. One man gets only a week’s value out of a year while another man gets a full year’s value out of a week.”

7 Questions: 1. Priorities, 2. Distractions, 3. Worst Distractions, 4. Set Limits, 5. Minimize or Eliminate, 6. Free Time, 7. more Questions.

There are many important things in life:

Your family and friends. A hobby perhaps. Working out and staying healthy !!!

The most important relationship in your life is reading, learning and growing as a person !!!

But finding the time for what is most important in life – is not always easy. It sometimes feels like there aren’t enough hours in the day.

But even if it may not feel like it, there are often ways to improve what you focus on and your time.

This week I’d like to share 7 of the best questions I have found – for doing just that and for getting yourself out of a rut !!!

1. What are the top 3 most important Priorities in my life right now?

With a lack of focus on what is most important in your life – it becomes easy to spend too much time and energy on aimless actions or work.

(ie, On things that aren’t really that important, but you do out of old habit or because of other unhelpful reasons)

To keep your attention in the right place – it is essential to remind yourself every day of what is truly most important to you.

So ask yourself: what are the top 3 most important priorities in my life right now?

Write those three things down on two notes and put one in your workspace and the other one on your bedside table.

2. What are the 1-3 most common Distractions that keep me from doing my work in a focused way?

Figure out how you can prevent those things from distracting you. It could be by:

• Shutting the door to your office.
• Putting your phone in silent mode.
• Having notifications for your Email or an instant messaging program/app shut off.

3. What are the 1-3 most common Distractions that keep me from having quality time with the people closest to me?

The answer could – for instance: your Smart phone, TV-shows you just watch out of routine and not because you like them very much or bringing your office work home.

Now figure out how you can reduce or eliminate these distractions.

4. What is one Healthy Limit I can start setting in my life this week?

One of the smarter ways to simplify your life and to free up time is to set limits.

Here are a few key areas that you can set powerful and healthy limits for:

• Your daily Input. Reduce the number of blogs, newsletters, magazines, book clubs, podcasts, TV-shows etc. you follow. Just keep the ones you are really getting something out of.
• Email. Just check and process your email during one chunk of time 1-3 times per day (morning, after lunch & before you go home). Instead of checking it 10 times or more each day.
• Social Activities. Write down a list of the social activities you are involved in after school or work. Maybe you are involved in a club or an activity that it is not as much fun or rewarding as it used to be. Maybe you want to re-arrange your priorities to focus on something else – that’s more important.

5. How can I Minimize or Eliminate one thing I may have missed?

What else can you eliminate or minimize ???

• Some meetings at work or in school?
• Re-editing or some Social Media channel you hang out in a lot?
• Really question and reconsider your own daily and weekly habits regularly instead of moving along in the same old tracks just because it is what you usually do.

6. What is one piece of unnoticed or misused piece of Free Time during my regular day?

There is often quite a bit of commute, open travel or waiting-time during a year.

What will you use such time for – as you go into the new month this year?

Perhaps you would like to read more while riding the train/plane or while waiting for a meeting to start.

I, for example, often listen to Podcasts – while I’m out and about or while waiting for a meeting.

Even if you only have 10-20 minutes of commuting time each day – if you add it up – you still have a many, many hours in a year that you may want to, at least partly, use in a new way.

7. more Questions to Simplify & Focus

• Do you fully leverage existing technology to be efficient? Let others teach you.
• Do you regularly spend time thinking strategically about growth? Schedule time in your calendar.
•  Do you regularly do “nice-to-do” activities first thing in the day? Only do these in your spare time.
• Do you regularly stop work activities or initiatives when you conduct a review? Start now.
• Do your employees identify work that they feel should be stopped? Create a routine to listen to them. (ie, Monthly) Believe me, they know.
• Do your employees say No to you often? Encourage them to do so. Find out why.
• Do you lead an under-funded project? Stop or defer it, or get the right funding.
• Do you have multiple projects underway? If so ask yourself these questions to conserve more time!
  • Redundancies–Can an activity undertaken by multiple teams be done by one team? Stop the activity in one or more of the project teams.
  • Time inter-dependencies–Can one project incorporate a first step (ie, gather data) to make it faster or easier for the other teams? Sequence the work smarter.
  • Synergies–Can two or more project teams learn more or save time by doing some activities together? Focus on the one or two areas where you can get the greatest synergies.

Even just implementing two or three of these simple strategies will help you to take back some of your precious time and energy at work this year.

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Comments: Do you know any other way to Simplify & Focus?

from Positivity Blog 9/23 enhanced by Peter/CXO Wiz4.biz

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